Save up to 5 hours per week on email management

1. Contact your mail provider
2. Request the IMAP settings for your mailbox (the redirect URL of MailAssistant is: https://mailassistentapi.azurewebsites.net)
3. Share these details with Digiframe — but not your password; you enter that yourself the first time you log in
4. Set up the folders in your mailbox that MailAssistant is allowed to read

No, MailAssistant connects to your existing mail server. Your emails stay where they are and you can continue using your normal email program.

Yes, MailAssistant only connects to your mail server when you want it to. All processing happens locally and you retain full control over your data.

Absolutely. MailAssistant is designed as a complement to your existing workflow. You can continue using Outlook, Gmail, Thunderbird or any other program for daily email, while using MailAssistant for project overview and analysis.

€ 125 per mailbox per month and € 15 per user per month. The general terms and conditions of Digiframe BV apply.

Digiframes MailAssistant is an intelligent email management tool that connects to your mail server and automatically groups related emails into clear conversations. The tool uses AI to clean up, summarize and make emails searchable.

MailAssistant is specifically developed for professionals working with project communication involving hundreds or thousands of related emails. Ideal for project managers, account managers, consultants and teams who want to maintain oversight in complex email correspondence.

MailAssistant works with all common mail servers via IMAP, including Gmail, Outlook/Office 365, Yahoo, Strato and other IMAP-compatible servers.

While Outlook groups emails based on subject and basic threading, our MailAssistant analyzes the actual message history via message IDs and References headers. Replies often get a different subject than the original message — Outlook doesn't catch that. In addition, our tool offers:

• AI-driven content analysis and summaries
• Automatic cleanup of email clutter (old quotes, signatures, disclaimers)
• Advanced export options
• Intelligent search within conversations

MailAssistant automatically removes all unnecessary elements from emails:

• Email history and old quotes from replies and forwards
• Standard greeting and closing texts
• Disclaimers and signatures
• Automatic email footers

Only the new, relevant information is displayed clearly.

With the AI assistant you can ask questions about your conversations, such as:

• "What still needs to be discussed?"
• "Give me a summary of this conversation"
• "What is the sentiment in this thread?"
• "What are the action items?"
• "What are the key decisions?"

Yes, conversations can be exported in multiple ways:

• PDF: Clean, readable conversations without email clutter
• Excel: Including images from emails, with relevant content only
• Lists: For meetings or project documents

Gmail has basic conversation threading and can summarize emails with Gemini AI. However, our MailAssistant offers:

• More advanced threading based on message history
• Automatic cleanup of email content
• Project-specific folders and filtering
• Extensive export options to PDF and Excel
• Works with any mail server, not just Gmail

Microsoft Copilot mainly helps with writing and summarizing individual emails. Our MailAssistant focuses on:

• Automatic organization of conversations within project folders
• Cleaning up and structuring existing email correspondence
• Analysis of complete conversations over longer periods
• Export of project communication for documentation

Tools like Superhuman, Spark and SaneBox offer parts of our functionality, but the combination of custom folders with automatic conversation grouping, AI-driven cleanup, advanced export to PDF and Excel, and project-specific filtering makes our MailAssistant unique in the market.